Real Estate & Property

Facilities Operations Manager

Not Specified

Two Temporary roles due to long term sickness amongst staff at this Academy Trust.
These roles will last for 2 months – could be longer and there may even be the chance that you may secure the job permanently.
Under the supervision of the Head of Resources the post holder will be responsible for the day- to-day operation, safety and security of Academy sites and the management of sites teams and cleaning staff.
The post holder will ensure that the sites are well maintained and is a safe and secure environment for students, staff and visitors.
Whilst the posts may be primarily based at a particular Trust school, there may be a requirement for the post holder to work across any of the sites that comprise this Academy Trust in accordance with the needs of the Trust.
The post holder is expected to provide development and upskilling to the wider estates team, to include site apprentices, enabling, inspiring, motivating and supporting them to achieve the Trust facility plans.
Specific Responsibilities
·Manage the teams of site and cleaning staff, ensuring that the day-to-day operations of the site are carried out and providing cover for absence as required.
· To maintain and keep accurate records of all site allocated and master keys.
·To organise and monitor the work of the Site and Cleaning Teams, ensuring that good use is made of out of hours working. Set high expectations of output and conduct, instilling a pro-active ethos within the teams.
·To be responsible for the day-to-day personnel management of the cleaning staff and to monitor and report on cleaning standards across the Academy.
·To consult with the Head of Resources to identify the number of cleaning staff required to maintain a clean academy environment within the set annual budget.
·Prepare cleaning schedules and schedules for more specific needs such as a deep clean timetable, fully utilising quieter periods and to ensure provision for special events (e.g. parents’ evenings, lettings and functions).
·Adhere to Trust policies and procedures and ensure the teams are familiar with Trust procedures in relation to Health and Safety, operation of equipment, manual handling and COSHH.
·Perform regular cleaning audits to monitor standards of cleanliness and with the Head of Resources, implement ways to improve and meet the changing needs of the Academy ensuring specifications are met and customer expectations are positively managed.
· Supervise contractors as appropriate, regarding access to site, monitor and log the progress of the work and ensure that work is carried out to the required standard and in line with Trust procedures.
· Creating, monitoring and communicating safe systems of work across site and cleaning teams.
· In consultation with the appropriate person, negotiate prices for work to be carried out in the academy to ensure best value.
·Ensure the regular checking of those systems that require such checks: electrical testing, alarms, heating systems, fire safety systems, security alarms, PE equipment, etc. Where appropriate liaise with Central Trust staff to schedule checks or arrange for local checks with external contractors.
· Ensure the continuing availability of utilities, site services and equipment.
·Implement and monitor records of energy and water usage and act if usage varies, and ensure recording of monthly meter readings for utilities (e.g. gas, water and electricity).
· Provide emergency access to the site.
· Actively promote and embed a health and safety culture across the Estates Team that creates a safe, secure, clean and warm stimulating education environment.
· Implement and monitor a preventative planned maintenance and decoration program.
·Manage, organise and carry out various maintenance duties to ensure the general upkeep and maintenance of the premises is satisfactory.
· Operation and maintenance of heating plant and lighting systems.
· Carry out or oversee and monitor the electrical testing of portable electrical appliances and to maintain appropriate records (must be willing to train as a PAT tester).
·Maintain and monitor records of Health and Safety checks (e.g. legionella, fire extinguisher, fire alarm, fire doors, emergency lighting, etc.) and ensure that testing is carried out and recorded in line with Trust and statutory procedures.
·Undertake safety and maintenance standard audits of the premises and ensure safe systems of work and risk assessments are in place for all site and cleaning activities.
·Regularly inspect and record health and safety walks, to include asbestos monitoring.
·Be responsible for a regular schedule of inspections throughout the buildings and action plans for modifications and improvements.
Alert the Head of Resources to any work that needs to be undertaken or any issues where health and safety is at risk. This includes lighting, ventilation, fire-fighting equipment and heating systems.
Call ALISDAIR at Integritas Education Recruitment about this job.
Integritas Education Recruitment Ltd is acting as an employment business for this position. If you are successful, Integritas is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to Terms and Conditions and suitable application and reference process. As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback.
If we have not contacted you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion